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Administrative Assistant

A place for everything, and everything in its place. A collection of Post-Its in multiple sizes and colors to bring order to chaos. Waking up in the morning ready to keep all the plates gloriously spinning without missing a single detail. Does this sound like you? Four Kitchens is seeking a meticulous and enthusiastic self-starter to join our Operations Team as an Administrative Assistant. Your approach to operations will help drive and inform the culture of our fully-distributed, highly-motivated, super-fun, Web Chef team.

Responsibilities

  • Maintain clear policies and procedures documentation for internal processes
  • Maintain records of accounts receivables
  • Process incoming accounts payables
  • Maintain professional development budgets
  • Ensure expense reporting compliance
  • Execute invoicing and billing process
  • Attend weekly department roundup calls
  • Receive calls for main company phone number
  • Check company voicemail on a regular cadence
  • Check PO box for incoming mail
  • Check general company email inbox on a regular cadence
  • Plan all company travel including onsite pitches, professional development conferences, marketing events, and team retreats.
  • Gather requirements for travel
  • Research and book flights, lodging, and car rentals
  • Perform tasks as needed for the Leadership team, such as scheduling meetings or gathering research.
  • Inventing new and amazing ways to be excellent

Compensation and Benefits

  • $35,000 annual salary, plus benefits.
  • Open vacation policy. Take time when you need it and own your destiny.
  • Paid holidays, including days such as: MLK Day, 4K Founding Day, and a Winter Holiday (usually a full week).
  • $2,000 annual professional development and education budget. This can be spent on conferences, seminars, classes—anything that advances your professional goals.
  • 100% paid medical insurance for employee, including dental and vision.
  • 100% paid life and disability insurance for employee.
  • 3% Safe Harbor non-elective employer 401k contribution.
  • $150/month tech stipend to spend on your home office and equipment needs.
  • Flexible scheduling and working remotely.
  • An excellent work environment filled with smart, funny people who love what they do.

Qualifications

Required

  • Prior experience as an office manager, administrative assistant, or executive assistant
  • Prior experience using Google Apps for email, calendaring, and document management
  • Prior experience planning travel for groups
  • Strong organizational skills and attention to detail
  • Proficient at navigating web applications
  • Friendly, personable

Preferred

  • Enthusiasm for open-source philosophy and community involvement

Due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements. Only local candidates will be considered. Though this is a remote work-from-home position, local errands will still be a necessary job function.

 

About Four Kitchens

Our Values and Culture

Our Web Chefs bring more than their professional skills to the kitchen and we encourage everyone to help guide the direction of our company. We all have a strong voice in what we do and how we do it. Collectively, our values—The Way Of the Web Chef—guide how we interact with each other, our colleagues, and our clients. Four Kitchens is not just a company — it's a closely knit team. We believe in the power of individuals coming together to do something bigger than they could have done alone. 

Distributed Work

We believe good talent is where you find it and, as a distributed team, we’re excited to be pioneers in what we believe is the future of work-culture. Even though we have no physical office, we strive to remain a collaborative community using tools like Slack and Zoom. The Web Chefs span four time zones and our goal is for team members to feel like they are working together in the same room, even if they're thousands of miles apart. 

Our Benefits

We care for our teammates as people, which is why we have an open paid time off policy, encourage time off, and a great benefits package. Not only do we strive to maintain a good work-life balance, but we also participate in interesting and creative projects outside of client work to expand our abilities.

We hope you'll join us!

Interested? Here's how to get in touch.

We're accepting applications for the Administrative Assistant position until Friday, June 2, 2017. Include the following materials with your application:

  • Cover letter. Pease address the following: Why do you think you’re a good fit for this position? What excites you about joining Four Kitchens? We'd also like some insight into your personality, hobbies, and interests beyond work. Don't be shy, make us laugh.
  • Resume.
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